Volunteer Opportunities
Interested in attending EXPODFW but the registration price is restrictive? We can always use some extra hands on site and have a limited amount of spots available to those wishing to contribute some volunteer hours during the event.
Volunteer Benefits
Conference Volunteers receive a Volunteer Pass which is similar to the Main Conference Pass, and gives you access to the conference sessions and networking events when you are not on your shift.
Volunteers receive:
● Volunteer Pass
● Volunteer T-Shirt
● Conference Tote Bag
● Access to all Conference Sessions, once shift is complete or as duties allow.
● Access to Networking Events, once shift is complete.
Volunteer Requirements
Conference Volunteers are required to:
● Be at least 18 years of age
● Work a minimum of 15 hours
● Attend the mandatory Volunteer Orientation and assist in pre-event preparation activities
● Be available during all dates of the entire conference
● Have a valid email address (no sharing of email addresses, please)
● Be responsible for working with Volunteer Manager to create your own schedule
● Agree to the Volunteer Release & Waiver of Liability
● Acknowledge and adhere to the Volunteer Policies and Guidelines
We Request Volunteers:
● Keep contact information listed with us up-to-date.
● Be cooperative with other team members and Staff.
● Treat all attendees, staff, and volunteers with the utmost courtesy and respect.
● Be on time for appointed shifts.
● Notify a staff member as soon as possible if you are to be late or miss a shift.
● Not ask for personal exemptions or allowances.
● Attend the mandatory Volunteer Orientation and assist with pre-event preparation activities.
Registration Support
IN THIS ROLE YOU WILL:
WELCOME ATTENDEES AND
ASSIST ATTENDEES WITH DIGITAL CHECK-IN
DISTRIBUTE BADGES, LANYARDS, AND TOTE BAGS AND ANSWER ANY GENERAL QUESTIONS FROM ATTENDEES
REMIND ATTENDEES TO WEAR BADGES AT ALL TIMES
HANDLE ANY REGISTRATION ISSUES (IE. PURCHASING UPGRADES, REPRINTING A BADGE)
SERVE AS INFO DESK WHERE ATTENDEES CAN INQUIRE ABOUT OTHER THINGS RELATED TO THE LOCALE OR CONFERENCE (I.E. LOCAL MAPS, NEARBY RESTAURANTS, CONFERENCE SPEAKERS, CONFERENCE EVENTS, ETC.)
VOLUNTEER REGISTRARS WILL WORK WITH OUR PROFESSIONAL ON-SITE REGISTRATION MANAGER, AND WILL RECEIVE INDIVIDUAL DETAILED TRAINING ONSITE, INCLUDING AN INTRODUCTION TO THE REGISTRATION SOFTWARE
REGISTRATION VOLUNTEERS MUST BE COMPUTER LITERATE AND HAVE THE ABILITY TO STAY CALM WHEN FACED WITH A LARGE CROWD WITH LOTS OF QUESTIONS. ENJOYING WORKING WITH PEOPLE IS A MUST.
STANDING WILL BE REQUIRED FOR BUSY TIMES.
THIS POSITION REQUIRES ABILITY TO TROUBLE-SHOOT, PROCESS QUESTIONS/INFORMATION, AND BE A POSITIVE FACE FOR THE TECH PHENOMENON. ATTENDEES WILL EXPECT YOU TO HAVE THE ANSWER TO EVERYTHING, SO FAMILIARIZE YOURSELF WITH THE CONFERENCE SCHEDULE; SPECIAL EVENTS, RESTAURANTS, AND OTHER ITEMS THAT YOU BELIEVE WILL CONTRIBUTE TO AN OVERALL POSITIVE CONFERENCE EXPERIENCE INCLUDING INFORMATION ABOUT THE CONFERENCE FOR FIRST-TIME ATTENDEES.
HOSPITALITY SUPPORT
IN THIS ROLE YOU WILL:
GREET AND WELCOME ATTENDEES, PROVIDING DIRECTIONS AND GENERAL INFORMATION FOR THE CONFERENCE VENUE, AS WELL AS SEEING TO THEIR GENERAL COMFORT
HELP DIRECT ATTENDEES TO THE RIGHT ROOMS AND POINT OUT WHERE EVENTS ARE BEING HELD
CHECKING IN VOLUNTEERS AS THEY REPORT FOR DUTY
HANDLING LOST AND FOUND INQUIRIES
CHECKING IN AND OUT SUPPLIES FROM THE SUPPLY ROOM
HOSPITALITY VOLUNTEERS WILL BE STATIONED AT THE HELP DESK AND REPORT TO THE SUPPORT MANAGER. HOSPITALITY VOLUNTEERS MUST BE COMPUTER LITERATE AND HAVE THE ABILITY TO STAY CALM WHEN FACED WITH A LARGE CROWD WITH LOTS OF QUESTIONS. ENJOYING WORKING WITH PEOPLE IS A MUST. STANDING WILL BE REQUIRED FOR BUSY TIMES. THIS POSITION REQUIRES ABILITY TO TROUBLE-SHOOT, PROCESS QUESTIONS/INFORMATION, AND BE A POSITIVE FACE FOR TECH PHENOMENON. ATTENDEES WILL EXPECT YOU TO HAVE THE ANSWER TO EVERYTHING, SO FAMILIARIZE YOURSELF WITH THE CONFERENCE SCHEDULE; SPECIAL EVENTS, RESTAURANTS, AND OTHER ITEMS THAT YOU BELIEVE WILL CONTRIBUTE TO AN OVERALL POSITIVE CONFERENCE EXPERIENCE INCLUDING INFORMATION ABOUT THE CONFERENCE FOR FIRST-TIME ATTENDEES.
EXHIBITION SUPPORT
IN THIS ROLE YOU WILL:
RESPONSIBLE FOR CHECKING IN AND ASSISTING EXHIBITORS
MONITORING ATTENDEE ACCESS TO THE EXHIBITION HALL DURING PUBLIC HOURS
WORK CLOSELY WITH EXHIBITORS AND WILL HELP EXECUTE ON EVENTS AND ACTIVITIES HAPPENING THROUGHOUT THE EXHIBITION HALL
ENCOURAGING ATTENDEES TO VISIT THE EXHIBITION HALL
HOSPITALITY VOLUNTEERS WILL BE STATIONED AT THE HELP DESK AND REPORT TO THE SUPPORT MANAGER. HOSPITALITY VOLUNTEERS MUST BE COMPUTER LITERATE AND HAVE THE ABILITY TO STAY CALM WHEN FACED WITH A LARGE CROWD WITH LOTS OF QUESTIONS. ENJOYING WORKING WITH PEOPLE IS A MUST. STANDING WILL BE REQUIRED FOR BUSY TIMES. THIS POSITION REQUIRES ABILITY TO TROUBLE-SHOOT, PROCESS QUESTIONS/INFORMATION, AND BE A POSITIVE FACE FOR TECH PHENOMENON. ATTENDEES WILL EXPECT YOU TO HAVE THE ANSWER TO EVERYTHING, SO FAMILIARIZE YOURSELF WITH THE CONFERENCE SCHEDULE; SPECIAL EVENTS, RESTAURANTS, AND OTHER ITEMS THAT YOU BELIEVE WILL CONTRIBUTE TO AN OVERALL POSITIVE CONFERENCE EXPERIENCE INCLUDING INFORMATION ABOUT THE CONFERENCE FOR FIRST-TIME ATTENDEES.
WORKSHOP ATTENDANT
IN THIS ROLE YOU WILL:
MAIN CONTACT FOR WORKSHOP FACILITATOR TO TURN TO FOR ASSISTANCE/QUESTIONS DURING WORKSHOP
ASSIST WORKSHOP FACILITATOR WITH TECHNICAL SETUP: CONNECTING TO PROJECTORS, MICROPHONE AUDIO LEVELS, ROOM LIGHTING AND GENERAL TROUBLESHOOTING
ENSURE ROOM IS SETUP AND CLEAN, SPEAKERS HAVE WHAT THEY NEED AND ENSURE THE LOGISTICS OF THE SESSION RUN SMOOTHLY
CHECK BADGES OF ATTENDEES COMING INTO THE WORKSHOP SESSION AND REMAIN AVAILABLE DURING THE SESSION
DIRECT VIP’S TO THEIR RESERVED SEATING
DISTRIBUTE WORKSHOP SESSION HANDOUTS
DISTRIBUTE AND COLLECT EVALUATION FORMS, ASKING THE AUDIENCE PRIOR TO THE START OF THE WORKSHOP TO FILL OUT THE EVALUATION FORMS BEFORE LEAVING THE WORKSHOP
COMPLETE A ROOM COUNT LOG SHEET
DURING WORKSHOP
WORK CLOSELY WITH EVENT MANAGER WHO WILL MAKE THE ROUNDS TO ALL WORKSHOP ROOMS PRIOR TO THE START OF EACH SESSION, MAKING SURE ANY ISSUES ARE ADDRESSED
MAY BE NEEDED TO ASSIST WITH OTHER MISCELLANEOUS CONFERENCE TASKS.
AFTER THE FINAL WORKSHOP THEY MUST PACK AWAY ALL WORKSHOP EQUIPMENT
WORKSHOP ATTENDANTS WILL BE BRIEFED BY, AND WORK CLOSELY WITH EVENT MANAGER
JOIN THE EVENT MANAGER FOR THE WORKSHOP FACILITATOR BRIEFING
NOTE: THIS ROLE REQUIRES STRONG PEOPLE SKILLS AND GREAT COMMUNICATORS. ALL WORKSHOP ATTENDANTS MUST HAVE PC AND AV EXPERIENCE.
TIMEKEEPER
IN THIS ROLE YOU WILL:
ENSURE GENERAL SESSION KEYNOTES ARE RUNNING ON SCHEDULE BY TIMING EACH OF THE SPEAKERS ACCORDING TO THE TIMINGS GIVEN IN THE AGENDA
SETTING AND STARTING THE TABLE STOP WATCH TIMER FOR EACH NEW SPEAKER.
STAGE TECHNICIAN
HOLD SPEAKER BADGES DURING THEIR KEYNOTE.
ASSIST SPEAKERS PUT ON LAVALIER MICROPHONES BEFORE GOING TO THE PLATFORM
ENSURE LAVALIER MICROPHONES ARE SET TO THE CORRECT VOLUME LEVEL
ENSURE SPEAKERS ARE WEARING THE LAVALIER MICROPHONES BEFORE COMING TO THE PODIUM
ENSURE LAVALIER MICROPHONES ARE NOT ON WHEN THEY ARE MEANT TO BE OFF
ENSURE LAVALIER MICROPHONES ARE TURNED ON WHEN SPEAKER GOES TO PODIUM AND TURNED OFF WHEN SPEAKER LEAVES PODIUM
Floater
IN THIS ROLE YOU WILL:
DAILY DUTIES WILL CHANGE DEPENDING ON NEEDS THAT DEVELOP THROUGHOUT THE CONFERENCE AND WILL BE DIRECTED BY YOUR VOLUNTEER MANAGER
WEARS MANY DIFFERENT HATS, AND IS FLEXIBLE SO AS TO FILL IN AS NEEDED AND DIRECTED
AVAILABLE FOR SPECIAL REQUESTS, SESSION NEEDS, HANDLING ISSUES THAT COME UP DURING THE DAY, SUPPORTING OTHER VOLUNTEER POSITIONS, AND JUMPING INTO ANY ROLE THAT REQUIRES ASSISTANCE
A FLOATER MAY HAVE SEVERAL DIFFERENT ASSIGNMENTS WITHIN THE COURSE OF A DAY
A FLOATER MAY BE ASKED TO ROAM THE ENTIRE CONFERENCE AREA LOOKING FOR ISSUES YOU CAN HANDLE OR THAT NEED ATTENTION BY STAFF
SPEAKER COORDINATOR
IN THIS ROLE YOU WILL:
RESPONSIBLE FOR ENSURING SPEAKERS ARE WHERE THEY ARE SUPPOSED TO BE AT THE RIGHT TIME
IF A SPEAKER IS MISSING, THIS PERSON WILL HELP LOCATE HIM/HER AND GET THEM TO THEIR SESSION
MATERIALS THAT WILL BE PROVIDED TO THE SPEAKER COORDINATOR INCLUDE SPEAKER CONTACT INFO AND PHOTOS
USHER/BADGE MONITOR
IN THIS ROLE YOU WILL:
MAKE SURE EVERYONE WHO WANTS TO PASS THE ‘CHECK POINT’ HAS A VALID BADGE AND THE RIGHT ACCESS PERMISSIONS
THERE ARE A HANDFUL OF BADGE TYPES THAT THIS ROLE WILL NEED TO BE FAMILIAR WITH – AND YOU WILL NEED TO FAMILIARIZE YOURSELF WITH THIS BADGES
DIRECT VIP’S TO THEIR RESERVED SEATING
ATTENDEES WILL EXPECT YOU TO HAVE THE ANSWER TO EVERYTHING, SO FAMILIARIZE YOURSELF WITH THE CONFERENCE SCHEDULES, THE CONFERENCE PROGRAM GUIDE, THE CONFERENCE MOBILE APP, ROOM LOCATIONS, ETC.
IF YOU’RE A PEOPLE PERSON THIS WILL BE A GREAT ROLE FOR YOU!
SAFETY AND SECURITY
KEEP THE EVENT SAFE, SECURE AND ENJOYABLE FOR ALL THOSE WHO ATTEND
PERFORM ROUTINE SEARCH PROCEDURES UTILIZING BAG SEARCHES PRIOR TO ATTENDEES ENTERING THE VENUE
PROVIDE A VISUAL DETERRENCE BY MAINTAINING HIGH VISIBILITY AT ALL TIMES
CONDUCT DETAILED OBSERVATIONS OF PEOPLE AND PROPERTY WITHIN THEIR AREA OF RESPONSIBILITY
ENSURE ATTENDEES ARE ALWAYS WEARING THEIR CONFERENCE BADGES AT ALL TIMES
PATROL GROUNDS OF CONFERENCE VENUE TO PROTECT AGAINST TERRORISM, THEFT OF PROPERTY AND OTHER ILLEGAL ACTIVITIES
OBSERVE ATTENDEES TO ENSURE THAT THEY ARE ABIDING BY THE RULES AND REGULATIONS OF THE VENUE AT ALL TIMES
ALERT EVENT MANAGEMENT TO ANY SAFETY HAZARDS TO BE FIXED
ALERT EVENT MANAGEMENT TO ANY EQUIPMENT TO BE SECURED
PERFORM CROWD CONTROL, AND MAY BE REQUIRED TO DIRECT TRAFFIC AFTER THE EVENT IS OVER
SOCIAL MEDIA ASSISTANT
IN THIS ROLE YOU WILL:
MAINTAIN, MANAGE AND CURATE THE OFFICIAL CONFERENCE SOCIAL MEDIA OUTLETS (TWITTER, FACEBOOK, GOOGLE+, LINKEDIN, PINTEREST, INSTAGRAM)
SOURCE AND POST RELEVANT SOCIAL UPDATES
SELECT BEST PHOTOS FROM ONSITE PHOTOGRAPHERS TO BE USED IN SOCIAL MEDIA OUTLETS
THESE VOLUNTEERS MUST BE EXPERIENCED SOCIAL MEDIA MARKETERS AND “TWEETERS” WHO ARE KNOWLEDGEABLE ABOUT TWEETING PROTOCOL AND TWITTER BEST PRACTICES (USE OF HASH TAGS, RE-TWEETING AND ATTRIBUTION, ETC.). VOLUNTEERS MUST BE ON SITE FOR THE DURATION OF THE CONFERENCE. VOLUNTEERS WILL NOT BE POSTING SOCIAL MEDIA MESSAGES AS OFFICIAL REPRESENTATIVES OF TECH PHENOMENON BUT WILL COORDINATE WITH TECH PHENOMENON STAFF TO ENSURE CONSISTENCY OF MESSAGE.
VIDEOGRAPHER(S)
DO YOU HAVE HD VIDEO EQUIPMENT? DO YOU LOVE SHORT FILM/ADVERT WORK AND WOULD LOVE TO HELP FILM FOR TECH PHENOMENON? WE ARE LOOKING FOR A COUPLE OF EXPERIENCED VOLUNTEER VIDEOGRAPHERS WHO CAN TAKE SHORT FILMS OF OUR EVENT TO CAPTURE ALL THE NETWORKING AND ENERGY BUZZING AT THE CONFERENCE. VIDEOGRAPHERS WILL ALSO INTERVIEW SELECTED SPEAKERS AND ATTENDEES ABOUT THEIR POSITIVE EXPERIENCE AT TECH PHENOMENON. VIDEOGRAPHER IS NEEDED TO PROPERLY DOCUMENT ALL ASPECTS OF THE CONFERENCE AND PROVIDE EVENT MANAGEMENT WITH COPIES OF THE RAW FOOTAGE WHICH WILL BE EDITED LATER TO MAKE A HIGHLIGHT VIDEO AND POSITIVE TESTIMONIAL CLIPS.
IF YOU ARE INTERESTED IN THIS ROLE, PLEASE SEND US EXAMPLES OF YOUR WORK OR A PORTFOLIO TO EVENT MANAGEMENT.
PLEASE NOTE: THIS ROLE IS FOR THOSE WITH DEVELOPED PHOTOGRAPHY SKILLS THAT CAN PROVIDE THEIR OWN PROFESSIONAL HD VIDEO EQUIPMENT FOR THE JOB.
PHOTOGRAPHER(S)
WE ARE LOOKING FOR A COUPLE OF EXPERIENCED VOLUNTEER PHOTOGRAPHERS WHO CAN TAKE PHOTOS OF OUR EVENT TO CAPTURE ALL THE NETWORKING AND ENERGY BUZZING AT THE CONFERENCE. PHOTOGRAPHERS ARE NEEDED TO PROPERLY DOCUMENT ALL ASPECTS OF THE CONFERENCE AND PROVIDE EVENT MANAGEMENT WITH COPIES OF THE BEST PHOTOS TO USE ON OUR WEBSITE, SOCIAL MEDIA OUTLETS, NEWSLETTER AND OTHER MEDIA.
IF YOU ARE INTERESTED IN THIS ROLE, PLEASE SEND US EXAMPLES OF YOUR WORK OR A PORTFOLIO TO EVENT MANAGEMENT.
PLEASE NOTE: THIS ROLE IS FOR THOSE WITH DEVELOPED PHOTOGRAPHY SKILLS THAT CAN PROVIDE THEIR OWN PROFESSIONAL HD CAMERA FOR THE JOB.